Cited document search
Type questions in plain language and get answers linked back to the exact document and section they came from. The product is designed so users can verify the source of every response.
Overview
DocuSmart AI is an AI-powered document search tool built for nonprofits and civil society organisations. It turns existing files in Google Drive, OneDrive, and Dropbox into a searchable knowledge base so teams can ask questions in plain English and get citation-backed answers from their own documents.
The product is aimed at teams that rely on grant applications, funder reports, board minutes, policies, and programme records. Its workflow centers on finding prior information quickly, checking whether documents are still current, and reviewing suggested updates before anything is changed.
Core features
Cloud storage connectors
Connect Google Drive, OneDrive, or Dropbox through OAuth 2.0 and search across stored files without moving them into a new system. The connection is read-only.
Change detection against live sources
Check documents against live sources such as funder websites, policy updates, and regulatory changes to see what is still current and what needs attention.
Reviewable document updates
Generate a revised version when something needs updating, review the proposed changes, approve what you want to keep, and download a clean copy.
Slack search command
Use the /ds command in Slack to search documents from within a conversation. The pricing page notes this for Growth and Impact plans.
Private, isolated data handling
Keep document access separated by organisation and user, with encryption at rest and in transit and no AI training on your documents.
Practical use cases
Grant writing
Find prior grant language, impact metrics, budget narratives, and supporting facts from old submissions so teams do not have to rebuild applications from scratch.
Reporting and proposals
Pull together board reports, funder updates, and annual-report content from scattered records, then trace each answer back to its source document for auditability.
Compliance and policy review
Check policies, funder guidance, and regulatory references against live sources to identify what has changed and what needs updating.
Onboarding and institutional knowledge
Use the same searchable knowledge base to help new staff find organisational knowledge that would otherwise live in drives, email threads, and individual inboxes.
In-channel team search
Search documents from Slack with the /ds command when a question comes up in conversation and the team wants an answer without switching tools.
Pros and Cons
Pros
- Searches across connected cloud storage without requiring file migration.
- Every answer includes source citations that link back to the original document and section.
- Supports practical nonprofit workflows such as grant writing, reporting, and compliance review.
- Offers read-only OAuth connections, per-user isolation, and encryption at rest and in transit.
- Includes team-oriented pricing with usage-based overage rather than sudden plan jumps.
Cons
- The site does not show full support for every common file type yet; Excel spreadsheets, PowerPoint files, and plain-text files are described as actively being worked on.
- Some capabilities are plan-dependent, such as Slack search, analytics, and higher query limits.
- The product appears centered on document search and document maintenance rather than general business automation.
FAQ
How does DocuSmart connect to my cloud storage?
DocuSmart connects through OAuth 2.0 to Google Drive, OneDrive, and Dropbox. The connection is read-only, so it indexes your files without moving, modifying, or deleting them.
What file types are supported?
The site states support for PDFs, Google Docs, Google Sheets, Google Slides, and Microsoft Word documents. It also says support for Excel spreadsheets, PowerPoint presentations, and plain-text files is actively being worked on.
Is my data used to train AI models?
No. The site says your documents are never used to train AI models and that data is kept isolated by organisation and user.
Can multiple people use one DocuSmart account?
Yes. DocuSmart’s pricing includes team limits that vary by plan, and the product is positioned for shared use by nonprofit teams. The site also mentions per-user data isolation so users only see documents they already have access to.
Is DocuSmart suitable for nonprofits and businesses?
The product is positioned for nonprofits and civil society organisations, especially teams handling grants, policies, reports, and compliance documents. It also offers SME plans from €20/user/month, so it is not limited to nonprofits.
Quick Facts
- Category
- AI document search
- Primary users
- Nonprofits, civil society organisations, and SMEs
- Cloud integrations
- Google Drive, OneDrive, Dropbox
- Access model
- Paid plans with nonprofit pricing and SME plans from €20/user/month
- Source domain
- docusmart.eu
- Notable workflow
- Ask questions in plain English, get cited answers, then review proposed document updates
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